Case Study: Family Fun Day

Family Fun Day

Family Fun Day & Birthday Celebrations – 100 people

The Brief →

Our client was celebrating their 10th Anniversary; as a family-run business, they wanted to invite all staff and their immediate families to join the celebrations. Owning their own premises and grounds meant that venue finding wasn’t required. We just needed to utilise the space to the best advantage for all the activities. The event was to have a “drop in and out” feel, starting with lunch and entertainment aimed at families and culminating in a barbecue, with a live band, open bar and dancing into the evening.

Scope of our Role →

  • Site inspections & supplier meetings.
  • Site Survey, topographical and CAD drawings.
  • Delegate management and communication.
  • Supplier liaison and negotiation on costs.
  • Selection & delivery of activities.
  • Entertainment selection.
  • Marquee, gazebo and furniture supply.
  • Awards and prizes.
  • First Aid staffing.
  • Onsite staffing.
  • Food and beverage functions.
  • Budgetary control and full reconciliation.
  • On-site management.
  • Fixed cost pricing.
  • Risk assessments.

Key Objectives →

Working as an extension of the client’s team, the key objectives they set for this event were:

  • Deliver a fun and inclusive event for all.
  • Deliver on a fixed budget and make savings wherever possible.
  • Ensure the factory site was safe and necessary precautions were taken to deliver the event without issue.
  • Deliver activities to suit all ages from 6 months to 88 years throughout the day.

The Solution →

We kept things simple and traditional!

  • A hog roast kicked off the food offering at lunchtime, followed by a barbecue in the afternoon.
  • An open bar was available all day, with a broad selection of local ales and ciders as well as soft drinks.
  • The site survey allowed us to plan locations for the key activities taking into account health and safety at every step, and movement of people, especially children.
  • Activities included falconry, ferret racing, bucking bronco, bouncy castles, a ball pit, face painting and a crafts table.
  • Two selected bands provided the music for the evening.