Case Study: Team Building & Summer Event

Team Building & Summer Event

The Brief →

To deliver an inaugural staff summer event, with an emphasis on team building. The key objective was to make the event fun and inclusive, and find a location close to the North London HQ.

Scope of our Role →

  • Destination evaluation & selection.
  • Site inspections & supplier meetings.
  • Venue finding & management.
  • Delegate management and communication.
  • Supplier liaison and negotiation on costs.
  • Selection & delivery of team building activities.
  • Entertainment selection.
  • Transportation & shuttle service from the Office.
  • Photography and Video.
  • Awards and prizes.
  • Onsite staffing.
  • Food and beverage functions.
  • Budgetary control and full reconciliation.
  • On-site management.
  • Fixed cost pricing.
  • Risk assessments.

Key Objectives →

Working as an extension of the client’s team the key objectives they set for this event were:

  • Deliver a fun and inclusive event for all.
  • Deliver on a fixed budget and make savings wherever possible.
  • Select a venue that was inspirational without showing extravagance.
  • Select an easily accessible venue to keep lost billing hours at a minimum.
  • To ensure the event had a low carbon impact.

The Solution →

Hendon Hall was selected as the venue, providing a perfect setting with beautiful grounds and function space inside in case of inclement weather!

  • A fun retro themed sports day was the chosen team building activity as it could be delivered on a small budget and had a minimal carbon footprint.
  • Activities were inclusive – sack race, hula hoop competition, egg & spoon plus whole office tug of war
  • Additional entertainment was provided by a steel band.