Case Study: Global Conference
Pan-Global European Conference & Team Building – 40 delegates
The Brief →
To find a destination that would work as a global hub for delegates flying in from all over the world. We also had to consider where the client had offices, Berlin and Paris were contenders for this but Amsterdam was chosen as hotels and restaurants offered better value for money and better flight links.
Scope of our Role →
- Destination evaluation & selection
- Venue finding & management
- Accommodation management
- Travel management including flights and transfers
- Delegate management and communication
- Team building selection and management
- Supplier liaison and negotiation on costs
- Sourcing local staff with linguistic abilities
- Food and beverage functions
- Photography and Video filming
- Budgetary control and full reconciliation
- On-site management
- Fixed cost pricing
- Risk assessments
Key Objectives →
Working as an extension of the client’s team the key objectives they set for this event were:
- Ensure easy access for delegates attending from Asia, America, Europe and UK, and by doing so reduce any additional spend on accommodation pre/post event.
- Select a venue that showcases Amsterdam enabling first time visitors a chance to explore and experience the city but also includes all standard hotel amenities recognised by a global audience.
- Deliver an inclusive event for all attendees – allowing them time to bond and network.
- Provide an engaging and memorable team building activity for all delegates to network, work as a team and most of all, enjoy it!
- To reward high performers and those who hit their sales targets as well as those who did well in the team building activity.
The Solution →
By selecting Amsterdam as the destination, flights were easily coordinated allowing delegates to share transfers, therefore reducing the cost.
- Canal bike treasure hunt was selected as a team building activity. This split delegates into teams each on a mission to complete various challenges whilst discovering the city at the same time.
- Restaurants in the city were chosen, the first very informal and traditional Dutch cuisine allowing for people to “get to know” one another.
- The second night was more formal and hosted in a private room, this allowed for the photos and videos taken during the spy rally to be shown.